In the ever-evolving landscape of church leadership and management, one of the most pressing challenges faced by pastors and church leaders is navigating the complexities of organizing the church. At the heart of this challenge lies a critical question: How can a church’s structure facilitate effective decision-making, foster growth, and align with its mission and vision? Traditional models, while rooted in history and familiarity, often prove to be rigid and inflexible, leading to a bottleneck in decision-making and hindering the delivery of impactful ministry. This rigidity not only slows down the church’s response to its congregation’s needs but also poses a significant barrier to scalability. As churches grow and evolve, their structures frequently require revisions and overhauls, diverting precious time and resources away from their core mission.

Section 1: Overcoming Organizational Hurdles in Churches

In the realm of church leadership, one of the most significant yet often overlooked challenges is the organizational structure underpinning the entire operation. Traditional church structures, with their deep roots in history and convention, become a quagmire in decision-making processes. This inefficiency is not just a minor inconvenience; it significantly hampers the delivery of vital ministry services, often leaving congregations feeling disconnected and underserved.

The primary issue with these conventional structures is their inherent lack of scalability. As a church grows, its needs, congregation size, and operational complexity evolve. However, many churches find themselves trapped in a cycle of constant restructuring. Every two to five years, as they break through growth barriers, they are compelled to divert their focus from ministry to the arduous task of rewriting bylaws. This process, necessary as it may seem, often becomes a distraction, pulling resources and attention away from the church’s true purpose – serving its community and spreading its message.

Moreover, these traditional structures typically concentrate decision-making power in the hands of a few, creating bottlenecks that slow down the church’s ability to respond to changing needs and opportunities. This centralized model not only stifles innovation and responsiveness but also places an undue burden on church leaders, who find themselves mired in administrative tasks rather than focusing on pastoral care and spiritual leadership.

The Dream Team Blueprint emerges as a beacon of hope in this landscape, offering a fresh perspective on church organization. This blueprint is more than just a structural reorganization; it represents a fundamental shift in how decisions are made and how responsibilities are distributed within the church. At its core, the Dream Team Blueprint empowers staff and teams at the ground floor level, enabling them to make decisions that are quick, effective, efficient, and most importantly, aligned with the congregation’s mission, vision, and values.

This empowerment is crucial for several reasons. Firstly, it allows for faster decision-making, as those closest to the issues at hand are given the authority to address them promptly. Secondly, it fosters a sense of ownership and responsibility among staff and congregation members, as they are directly involved in shaping the church’s direction and impact. Thirdly, and perhaps most importantly, it aligns decision-making with the church’s overarching goals, ensuring that every action taken is a step towards fulfilling its mission.

The scalability of the Dream Team Blueprint is one of its most compelling features. Unlike traditional models that require frequent adjustments and overhauls, this blueprint is designed to grow with the church. Whether a church has a congregation of five or fifty thousand, the principles of the Dream Team Blueprint remain applicable and effective. This scalability ensures that churches can focus on their growth and ministry, rather than getting bogged down in continuous structural reconfigurations.

In essence, the Dream Team Blueprint is not just a solution to organizational inefficiencies; it is a call to action for churches to rethink how they operate. It challenges the status quo and presents a vision of a church that is agile, responsive, and deeply aligned with its mission. As we delve deeper into the specifics of this blueprint, it becomes clear that at the heart of its success is a reimagined role for pastoral leadership – a role that we will explore in the next section.

Section 2: The Pastor’s Role in Church Operations

The role of the pastor in shaping a church’s organizational structure and operational efficiency cannot be overstated. In many traditional church models, the pastor is often perceived through the lens of a CEO – a figurehead who makes all key decisions and steers the church’s direction single-handedly. However, this view, while prevalent, is a far cry from the biblical model of pastoral leadership, which paints a vastly different picture of a pastor’s role and responsibilities.

Scriptural references such as Ephesians 4:11-13 and Acts 2:42–47 offer insights into a more collaborative and empowering model of leadership. In these passages, the pastor is depicted not as a solitary decision-maker but as a leader who nurtures, guides, and empowers others within the congregation to participate actively in the ministry – and by participate, I mean lead.. This biblical model emphasizes the pastor’s role in equipping the saints for the work of ministry, building up the body of Christ, and fostering a community where each member contributes to the church’s growth and vitality.

A significant challenge in many churches is the phenomenon often referred to as “Pastor fetch.” This situation arises when pastors find themselves catering to the whims and traditions of the congregation, rather than leading with vision and authority. Such a dynamic not only stifles the pastor’s ability to lead effectively but also hampers the church’s overall mission. The pastor becomes bogged down in administrative tasks and interpersonal dynamics, leaving little room for visionary leadership and spiritual guidance.

The mantra I often share during church consultations is straightforward yet profound: “If you trust the pastor, let them do their job. If you don’t trust them, replace them.” This statement underscores the importance of trust in pastoral leadership. It’s a call for churches to empower their pastors with the authority to make decisions and lead effectively. This trust should extend beyond the pastor to all leaders within the church. When team leaders are trusted and given the autonomy to make decisions, they can fulfill their responsibilities more effectively, aligning their actions with the church’s mission and vision.

Unfortunately, many churches struggle with this concept. Decision-making power is often concentrated in the hands of a small group of individuals, who may wield it for personal benefit rather than the church’s growth. This centralized power structure can significantly hinder ministry, as decisions become mired in personal agendas and power plays.

The Dream Team Blueprint challenges this status quo by advocating for a distribution of decision-making authority. It posits that when a spirit of trust pervades a church, and when authority is granted alongside responsibility, effective ministry can flourish. Leaders at all levels are empowered to make decisions that align with the church’s mission, leading to a more dynamic, responsive, and growth-oriented organization.

In the next section, we will explore the three essential Dream Teams that form the backbone of this model, each playing a crucial role in the church’s organizational structure and effectiveness.

Section 3: The Three Essential Dream Teams

At the heart of the Dream Team Blueprint lies the concept of three integral teams, each playing a distinct yet interconnected role in the church’s organizational structure. These teams – the Ministry Team, the Administration Team, and the Policy Team – form the pillars of a scalable, effective church model, ensuring that every aspect of church life is aligned with its mission and vision.

  1. The Ministry Team: Ensuring Effective Ministry Delivery
    The Ministry Team is the lifeblood of the church’s operational structure. This team is tasked with the crucial responsibility of ensuring that the ministry’s work is carried out effectively. Members of this team are directly involved in the day-to-day ministry activities, from planning and executing church services to overseeing outreach programs and pastoral care initiatives.
    The key to the Ministry Team’s success lies in its empowerment. By entrusting this team with the authority to make ministry-related decisions, the church fosters a culture of ownership and accountability. This empowerment allows for quick, responsive decision-making, ensuring that ministry activities are not only aligned with the church’s mission but also adaptable to the congregation’s evolving needs.
  2. The Administration Team: Managing Church Assets
    Often misunderstood, the Administration Team’s role extends far beyond mere financial oversight. This team is responsible for managing all the church’s assets, including finances, facilities, and human resources. However, their primary function is not to restrict ministry activities based on financial constraints but to ensure that the necessary resources are available to support these activities.
    This perspective shift is crucial. Rather than acting as gatekeepers who say ‘no’ to ministry proposals, the Administration Team works proactively to find ways to say ‘yes.’ They are problem-solvers and enablers, ensuring that the church’s resources are utilized effectively to support its mission and vision.
  3. The Policy Team: Setting the Course and Ensuring Accountability
    Traditionally known as the board, council, session, or vestry, the Policy Team is responsible for three primary functions: setting policy, holding the pastor accountable, and, in many cases, overseeing the church’s budget. This team sets the strategic direction of the church, ensuring that all activities align with its mission and vision.
    Importantly, while the Policy Team plays a role in budget oversight, the actual construction of the budget is the purview of the Administration Team. This separation of duties allows the Policy Team to focus on broader strategic issues, leaving the day-to-day financial management to those with the expertise and proximity to the church’s operational needs.

The Dream Team Blueprint, inspired by Wayne Cordeiro’s Doing Church as a Team model, offers immense scalability. Whether a church is small and growing or large and established, this organizational structure adapts to its size and needs. By clearly defining the roles and responsibilities of these three teams, the church can operate more effectively, with each team contributing to the overall mission and vision.

The Dream Team Blueprint is not just a theoretical model; it’s a practical, scalable solution for churches seeking to enhance their organizational effectiveness. By embracing this model, churches can break free from the constraints of traditional structures and step into a future of growth, impact, and transformative ministry.


The journey through the intricacies of church organizational structures and the transformative potential of the Dream Team Blueprint brings us to a pivotal realization: effective church leadership and management are not just about maintaining the status quo. It’s about embracing change, empowering individuals, and aligning every action with the church’s mission and vision. The Dream Team Blueprint offers a path forward, away from the inefficiencies of traditional models, towards a future where decision-making is decentralized, leadership is empowered, and ministry is effectively delivered.

This blueprint is more than a mere structural change; it’s a cultural shift within the church. It’s about building a community of trust, where pastors and leaders are empowered to lead, teams are entrusted with meaningful responsibilities, and every member feels a sense of ownership in the church’s mission. By adopting this model, churches can break through growth barriers, respond more effectively to their congregations’ needs, and fulfill their calling with renewed vigor and purpose.

As we close this discussion, I want to invite you to take the next step in revolutionizing your church’s organizational structure. For a deeper dive into these concepts and practical insights on implementing the Dream Team Blueprint in your church, I recommend getting a copy of the book Effective Staffing for Vital Churches by Bill Easum and myself. This book is an invaluable resource for any church leader seeking to navigate the complexities of church growth and leadership. It fully explains the Dream Team model of organization, as well as provides the pastor with a leadership journey from a small church to a large church.

Additionally, to get you started on this transformative journey, I am offering the Dream Team Blueprint resource for free. This comprehensive guide will provide you with the tools and knowledge to begin reshaping your church’s structure for greater impact and effectiveness. Download your free copy today using this link:

Embrace this opportunity to empower your church’s leadership, streamline your organizational structure, and amplify your ministry’s impact. The future of your church’s growth and success awaits.